CONSULTANT FAQs
Meet your go-to team for all things operational!
To reach a team member, please call 501-376-6854 and dial their listed extension.
Nathan Thomas, Director of Grants Management Please contact for any Fluxx or payment inquiries nthomas@wrfoundation.org | ext. 108
Dominique Kelleybrew, Operations Associate Please contact for any general operational inquiries dkelleybrew@wrfoundation.org | ext. 116
Nia Lindsey, Grants Management Assistant Please contact for any Fluxx or general operational inquiries nlindsey@wrfoundation.org | ext. 109
Dejah Carlock, Operations Assistant Please contact for any general operational or programmatic inquiries dcarlock@wrfoundation.org | ext. 116
The Fluxx Portal is WRF's one-stop platform for consultants and grantees. You'll use it to:
Log hours or submit deliverable-based invoices
Upload required documentation (receipts, proof of work, etc.)
Track payments and deliverables
Ensure timely and accurate payment
Be specific in descriptions, clarity = faster payments.
Use clear file names for receipts and deliverables.
Submit invoices early to allow PO review and processing.
Even if you have $0 billable hours, still submit (check the “$0 billable hours” box).
Check your Letter of Agreement (LOA) or Professional Services Agreement (PSA)
Hourly invoicing: You’re paid by the hour (rates are listed in your LOA, including travel).
Product-based invoicing: You’re paid per deliverable (outlined in your PSA).
Log in to Fluxx and go to “Invoices Due”.
Select the invoice → Click Edit.
Fill out only the white fields (gray fields are internal).
Itemize each activity: include dates, hours, and specific descriptions. (Avoid vague entries like “project work.”)
List expenses separately and upload receipts.
Travel must include date, purpose, and destination.
6. Review everything → click Submit.
Log in to Fluxx → Select invoice → Click Edit.
Enter the amount exactly as listed in your LOA/PSA.
Clearly list completed deliverables.
Upload proof of completion (e.g., report, slide deck, presentation).
Note: Program Officer approval is required before payment.
Review and click Submit.
Yes. Beginning [TBA], all consultants must set up 2FA to access Fluxx securely.